To manage PDF on Mac is becoming one of most popular topics we've talked nowadays, after nine different versions of upgrading and changes; PDF is becoming the industry standard format in the documents world. It's been applied for almost all purposes, like eBooks, documentation, user manuals, bank statements, etc. In other words, it has become the most official document format in the industry. And today, here are some tips for manage PDF on Mac system.
Firstly, Location, to manage PDF on Mac, it is better you can to put your PDF files to an independent folder from other files. By doing so, you'll get an all PDF folder under your system. As default, all the PDF files you downloaded from Internet will automatically save to Download Folder in Mac, to differentiation you have to move all your Pdf files to your new created unique folder, in order to manage PDF on Mac easily. Or you can use the PDF manager to pick up these files from your system to a ‘backup folder'.
The second factor of manage PDF on Mac is Category. Every Pdf are created by different authors, date and lots of other related information. So, basically, we can differentiate the files by creating sub folders of formats, authors, dates, or size. Or we can use the ‘meta data' information of the documents. The ‘meta data' is like the GPS ID for the Documents, each document will has it's unique information, for instance, the authors, created date, size, type, subject, tags, and even what templates you used in the documents. To view this data, usually you can use a PDF manager to recognize this data and then sort your files by its related category.
The third factor of manage PDF on Mac, retrieve, finding your needed keynote is still headache, even after you put every of your keynotes in order. Under Mac, the ‘spotlight' is the best search tool for every files in Mac, it can search PDF's titles, authors, creating date etc, or other hand, use the PDF manager to search your requisite Pdfs by typing the title, author name, subject or a keywords in the PDF's contents.
The fourth factor for manage PDF on Mac, is the security issues. Documents are used for store all the important information like financial data, passwords, personal diary, project report, etc. Therefore, it would be tragedy if the documents are plagiarized. To keep your documents safely, you could lock the documents by use the Adobe Arcrobat to set a password to block it from the others. Or you can also choose PDF manager to batch encrypt your documents in a relatively cheap way.
The fifth factor of manage PDF on Mac is to choose a good PDF manager to do the job, and there are many cool applications in the market can be the excellent PDF manager for you. For example, iDocument, Yep, Devonthink, Papers etc. They are all selling in reasonable price, and with different features. Like iDocument, it has iTunes like management concept and beautiful User interface, Yep with its tags, etc.
Finally, after all these activities you've done, I believe you already had a clear and clean‘bookshelf' to manage PDF on Mac easily. If is not, please do it now and I know it takes some time to sort them out, but as older said: ‘a beard well lathered is half shaved.' It helps not only save your time, but makes your information reading much easier. What's more, don't forget to use the PDF manager on Mac, they are cutting edged and manage PDF on Mac in easy way.